Reconciliation repair
Every bank, credit-card, and loan account reconciled to statements, with beginning balances corrected so history ties out.
QuickBooks · Cleanup & Catch-Up
QuickBooks Cleanup & Catch-Up Bookkeeping
Duplicate transactions, funds stuck in Undeposited Funds, accounts that won't reconcile, months (or years) behind — we untangle QuickBooks files and hand you back clean, filing-ready books. For businesses across the United States and Canada.
(805) 219-7294Quick answer
A QuickBooks cleanup fixes broken reconciliations, wrong balances, duplicate entries, and funds stuck in Undeposited Funds, then catches up any backlog — so your books are accurate and filing-ready. Most take 1–3 weeks at a fixed price quoted up front, in both QuickBooks Online and Desktop.
Sound familiar?
Signs your QuickBooks file needs a cleanup
If two or three of these ring true, your books need attention before year-end or your next filing.
Balances look wrong
The balance sheet doesn't look right, or retained earnings don't roll forward correctly between years.
Accounts won't reconcile
Bank or credit-card reconciliations are off, or haven't been done in months.
Duplicates & junk
Duplicate transactions from the bank feed, a bloated chart of accounts, and "Ask My Accountant" entries nobody has cleared.
Behind on entry
You've fallen weeks, months, or years behind and don't trust the numbers you're looking at.
What we do
What a QuickBooks cleanup covers
Fixing wrong balances
We trace the root cause — bad opening balances, misposted entries, Undeposited Funds — and correct it, not paper over it.
Duplicate & error removal
Duplicate bank-feed transactions cleared, mis-categorized entries fixed, and a tidy chart of accounts you can actually read.
Sales-tax correction
GST/HST, PST, and US state sales-tax codes reviewed and corrected so your filings are accurate.
Catch-up bookkeeping
Months or years of backlog categorized and reconciled until you're fully current.
Clean financial statements
Accurate P&L, balance sheet, and cash-flow you can hand to a lender, a board, or your tax preparer.
How it works
Our cleanup process
A clear, fixed-scope path from messy file to clean books — no open-ended hourly surprises.
Diagnostic
We review your QuickBooks file and scope exactly what's wrong — so you get a fixed timeline and price before any work starts.
Cleanup
We repair reconciliations, fix the wrong-balance causes, remove duplicates, and bring the backlog current.
Handover & ongoing
You get clean, filing-ready statements — and the option to roll into a flat monthly plan so it never drifts again.
Questions
QuickBooks cleanup — FAQs
How long does a QuickBooks cleanup take?
Most cleanups take one to three weeks, depending on how many months are involved and the transaction volume. We start with a diagnostic so you get a fixed timeline and price before any work begins.
My QuickBooks won't reconcile or my balances look wrong — can you fix it?
Yes. Wrong balances in QuickBooks usually come from duplicate transactions, funds stuck in Undeposited Funds, mismatched opening balances, or reconciliations that were never completed. We trace the cause, correct the entries, and reconcile every account until the file ties out.
Can you catch up several years of QuickBooks bookkeeping?
Yes. We regularly bring files current that are months or years behind — categorizing transactions, reconciling bank and card accounts, and rebuilding accurate financial statements so you're ready to file.
What does a QuickBooks cleanup cost?
Cleanup and catch-up are quoted as a fixed fee based on the number of months behind and your transaction volume. We give you the number up front after a short diagnostic, then you can roll into a flat monthly plan.
Do you work in both QuickBooks Online and Desktop?
Yes. We clean up and catch up files in both QuickBooks Online and QuickBooks Desktop, for businesses in the US and Canada, including GST/HST, PST, and multi-currency setups.
More QuickBooks help
Related QuickBooks guides
QuickBooks help & support
Setup, support, and ongoing bookkeeping in QuickBooks — the full overview.
QuickBooks reconciliation problems
Bank rec not matching or won't clear? Common causes and how we fix them.
QuickBooks Online vs Desktop
Which fits your business? An honest, side-by-side comparison for US & Canada.
Free consult
Let's get your QuickBooks file clean.
Book a free 30-minute call. We'll review your file, tell you what's wrong, and give you a fixed price to fix it.
Reviewed by the Northline team — QuickBooks Certified ProAdvisors & Sage Certified · Updated September 2026